Job Description
Job Description
Job Description
Benefits:
- 401(k)
- Company parties
- Competitive salary
- Free food & snacks
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
In-Person Monday - Friday, 8:am - 5:pm
Must live WITHIN 10 miles / 1-hour of Santa Monica.
This role is heavily administrative and requires great executive function skills and 5-years experience working for a General Contractor.
Management of small projects included.
Salary: $85,000 - $95,000.
Benefits
Paid Time Off
Health Insurance (75% paid)
401K Plan, (non matching)
(6) Holidays Paid
(5) Sick Days Paid
Essential Responsibilities
- Reading & Interpreting Plans: Must be proficient in reading and interpreting plans...A MUST!
- Schedule of Values (SOV): Must have extensive experience creating and updating an SOV for the duration of the project.
- Document Control : Create, Update, File, and Track construction documents accurately and in an organized manner among project leaders and all internal personnel.
- Communication: Document all correspondences by phone, text, and in person between project leaders, subcontractors, vendors, and internal personnel.
- OAC Meeting Mgmt.: Track and document meeting minutes to air on the side of the companys best interest.
- RFPs: Create per plan provided, track, and follow up with to meet requested deadlines, see (RFP System).
- Take Offs: Assist Sr. PM performing take-offs as needed, on and off site.
- Value Engineering: Assist Sr. PM with take-offs, optimizing construction costs and profit
- Bid Leveling: Qualify subcontractors proposals to ensure they are equal in scope and that they all have the same exclusions, manpower, and time of completion.
- Compliance : Work with Risk Mgmt., to ensure all vendors are insured and active prior to awarding contracts and scheduling them.
- Negotiations: Among suppliers, vendors, and subcontractors for best pricing.
- Trade Buyouts: Create and Track Subcontractor Contracts with SOW, QTYs, SF/LF, Lead-Times, Schedule, and Costs, see (Subcontractor Contract Template).
- Vetting Pricing: Review each estimate per trade apples-to-apples for most inclusive and cost-effective pricing.
- Contracts per Subcontractors & Clients: Create and disperse subcontracts to vendors and clients.
- Subcontractor Coordination: Schedule and coordinate subcontractors per project schedule to ensure project is on schedule.
- RFI Mgmt.: Create, File, Track, and Follow Up per company standards, see (RFI System).
- Submittals & Transmittals: Create, File, Track, and Follow Up per company standards, see (RFI System) and (Submittal System).
- PCO Mgmt.: Create, File, and Track PCOs and COs per company systems, see (Potential Change Order System).
- Change Orders : Create, File, and Track PCOs and COs per company systems (Change Order System).
- CO Pricing : Research best pricing to ensure company profit margins are met, per company standards, see (CO Pricing System).
- Blueprint Changes : Track changes in plans by working adding to the uploaded latest set in Procore.
- Budget Reconciliation: Conduct Internal Budget Adjustments, to optimize fund allocation and commitment satisfaction.
- Purchase Orders: Create, Order, and Track material orders per project as needed, see (Purchase Order System).
- Cost Coding: Allocate cost-codes to subcontractor's invoices and purchase orders for the company to perform Job-Costs to determine profit margins, see (Cost Code System).
- Inventory: Receive shipments and take inventory accurately.
- Quality Control: Perform site walks to verify company quality standards are met.
- Safety: Perform site walks to ensure weekly Safety Meetings are being held and the sites are clean to company standards, see (Safety & Cleaning System).
- Permit Expediting: Submit and track status of permits as required.
- Close Outs: Create close out manuals using all submittals, RFIs, and all required info from the client.
Technology Requirements
- Buildertrend / Procore
- Microsoft Project
- DocuSign
- Dropbox
- Excel and Word
- Emails, etc.
- Bluebeam
If you have a strong Team background, give us a call.
Thank you!
Job Tags
Contract work, For subcontractor, Monday to Friday